service book rules dopt

(DOPT OM No. (D . ), (MHA Letter No. The doubts raised by various authorities are clarified as under:-. Normally, the following types of cases are likely to arise when a Govt. shall, therefore, continue to be in force and applicable. Juknis Pengelolaan Dana Bok 2018 Edit | PDF - Scribd 31011/4/91-Estt. (iii) In respect of officers who are deputed abroad for training, the Governments liability in respect of the Leave Travel Concession in respect of the Govt. 1. (DOPT OM No. Bill Clerk Drawing and Disbursing Officer, Certified that necessary entries have been made in the Service Book of. Revised All India Services Rules (Vol. - I) | Department of Personnel 12. The employee can travel by Rajdhani/Shatabadi Express up to the nearest enroute station which should not be beyond the destination i.e. Reimbursement under the leave travel concession scheme shall not cover incidental expenses and expenditure incurred on local journeys. In such cases the claim are to be regulated as under-. Service Book Maintained in Duplicate: The Service Book should be maintained in duplicate and kept in the custody of the Head of the Office. The service book holds immense significance in the lives of government employees. entry into Government service on the date on which he first appeared at such examination or on the date on which he entered Government service. employees. Procedure for verification of Central Government Employees Service The undersigned is directed to refer to paragraph 3 (v) of this Departments OM No. A Government servant and members of his family availing of leave travel concession may travel in different groups at different times during a block of two of four years, as the case may be. Department of Personnel & Training | Ministry of Personnel, Public P. (b) Less amount of advance drawn vide Vr. 16/1/69-AIS(II), dated 15.7.1969). 5 DoP&T's O.M. (1) *** In every case the journey should be to the home and back but it need not necessarily commence from or end at the headquarters of the Government servant either in his own case or in the case of the family. A record of the services of a gazetted government servant will be kept by the Accountant General and in such form as the Auditor General may prescribe. . 31011/2/2003-Estt. NOTE.- The criteria, one after the other, need be applied only in cases where the immediately preceding criterion is not satisfied. CCS (LTC) Rules, 1988-Extension of the grace period of Home Town LTC block years 2002-2003. In relaxation of Rule 12 (1) of the CCS (LTC) Rules, 1988, the Government have now decided to permit all Group A and B Government servants to travel on LTC by Air Economy (Y) class in national carrier between New Delhi and Srinagar for a period of two years and allow air fare reimbursement accordingly. Custody of Service Books [SR 198]. F.19023/1/94-E.IV, dated 10.5.1995], (5) Certain clarifications have been sought by various Ministries/Departments from time to time. ), (b) In regard to category of officers at (ii) (b) above, the journey will be performed from the headquarters in India to the port of embarkation in India via the home town. Entitlement for journey by train has been modified through the Notification dated 28.7.1998, which came into force w. e. f. 1.10.1998. (3) Subject to the provisions of sub-rule (4), these rules shall apply to all persons - He may be allowed, in addition, leave travel concession under the rules to the extent the distance from the port of disembarkation to hometown and from hometown to the new headquarters exceeds the distance from which transfer travelling allowance is admissible ***. (DOPT OM. employees provided that provision for its admissibility has been incorporated in the orders placing the employee on foreign service with the Undertaking concerned. Revised LTC orders permit travel by private vehicles i.e. No. According to the definition of family as given under rule 4, which is applicable, in travel inter alia, for the purpose of admissibility of LTC, the family of a Government servant includes wife or husband, as the case may be, residing with the Government servant and children residing with and wholly dependent upon the Govt. In case of doubt, the decision of the Head of the Department will be final. If not, what amount be admissible ? Leave Rules (DoPT) - Latest. servants declaration may be accepted-. servant and also members of his family are eligible for the reimbursement of sleeper/reservation charges while performing a journey by availing of the Leave Travel Concession, in Second Class and for reservation charges while performing the journey in First Class (Separate fare is not charged for sleeper accommodation where the journey is performed in First Class). (Allowance) The Institute of Secretariat Training & Management provide training to officers of Central Secretariat Service (CSS), Central Secretariat Stenographers Service . servant on his transfer from one station to another continues to reside with his family at the old station even after joining duty at the new station. servant proceeds to her hometown, availing of the Leave Travel Concession and gets married in the hometown, LTC may be allowed also to be husband of the female Govt. for the duration of the block in which he had already availed of this concession. The information as given above is true to the best of my knowledge and belief; 2. But the assistance admissible will be the amount admissible for the actual distance traveled, limited to the amount that would have been admissible had the journey been performed between the headquarters and the home of the Government servant. *** (For officers whose hometowns are en route of port of disembarkation to the port of embarkation, or in case where the distance, for which Leave Travel Concession would be admissible as above, is negligible, it would be advantageous to claim transfer traveling allowance throughout and no Leave Travel Concession will hence be admissible. It has also been decided to increase the amount of advance for availing LTC from 80% to 90% of estimated fare in respect of the Central Govt. (For officers whose home towns are en route on the journey from the place of entry in India to the new headquarters, it would be preferable to claim only transfer TA throughout and no leave travel concession will hence be admissible. The President has been pleased to decide that employees of the Lakshadweep and A&N Administrations may be sanctioned an advance of 90% of the estimated ship fare from Island to Mainland and back for availing Annual Free Sea Passage. LTC orders provide for journey by AC chair car in Rajdhani Express Trains by employees in the pay range of Rs. (iii) The air travel facility will be allowed to the Govt. 43/10/65-Estt. Non-gazetted servants. ***, [MHA O.M. the claim shall be restricted to the entitled bus fare. during the block; and on reversion if the Central Govt. 3. Incidental expenditure incurred on local journeys between the residence/place of stay and the airport/railway station/bus terminal are not reimbursable. No. servants who are entitled to travel on LTC by First Class/AC 3-tier Sleeper/AC Chair Car may, at their discretion, travel by AC 2-tier Sleeper in cases where any of the trains connecting the originating and destination stations concerned by the direct shortest route do not provide these three classes of accommodation. F. 5 (44)-E.IV/48, dated the 23rd April, 1948 (given below), will have to be complied with. It may be clarified whether the orders prohibiting LTC journeys by road in a private, hired vehicle or by own vehicles have been withdrawn. (i) Prior approval of the Head of the Department concerned is obtained on each occasion. INSTRUCTIONS FOR MAINTENANCE OF SERVICE BOOK (Based on Para 118 to 122 of the General Financial Rules read with Fundamental and Supplementary Rules 197 to 205 and Articles 188 and 189 of the Audit Code) PART I 1. . (3) Advance should be recovered in full and not in installments. (10) LTC within India to the staff of the Indian Aid Mission in Nepal and other personnel sent to Nepal under Indias Aid Programme. (c) In the case of the category of para (ii) (b) above, Leave Travel Concession as admissible under the rules may be allowed from headquarters to hometown and travelling allowance as on tour for the journey from hometown to tour station and back to headquarters. That my husband/wife is not employed in Government service/that my husband/wife is employed in Government service and the concession has not been availed of by him/her separately for himself/herself or for any of the family members for the concerned block of yearsto. (b) In the case of the category of para (ii) (a) above, travelling allowance as on tour may be allowed for the journey from the headquarters to the tour station from which the Government servant proceeds to hometown and Leave Travel Concession for the journey from tour station to hometown and back to headquarters deeming the tour station as the starting point for the onward journey. (i) The facility of air travel will be admissible only for the period from 15th November to 15th March. (MHA OM No. In cases where the journey for which Leave Travel Concession claim is preferred is performed otherwise than by rail between places connected by rail and the claim is restricted to the amount which would have been admissible had the journey been performed by rail, the amount to be reimbursed shall not include the Special Supplementary Charges. servant and his family should be entitled to avail the concession for a particular block only under the Central Govt. by air) to which he/she is not entitled, reimbursement of fares cannot be determined on a notional basis with reference to the fares applicable by the entitled class on the Rajdhani/Shatabdi Express. It is once again stressed that the above provision should be strictly observed. Advance admissible (90% of amount in 2), [ NOTE.- This bill should be prepared in duplicate-one for payment and the other as office copy. servants are required to make a joint declaration of a common hometown, which can be the hometown of either of the spouses or a third place. servant can avail of animal transport like pony, elephant, camel, etc. Rs.Rs.8,000 and above, but less than Rs.16,400. Rs.6,500 and above, but less than Rs.8,000. servant may travel by air between places not connected by rail, where an alternative means of travel is either not available or is more expensive. Illustration:- If an officer has availed of the concession to visit any place in India in respect of a block of four years before his retirement and he is re-employed without any break, he cannot avail this concession till the expiry of the particular block of four years. March 1, 2011 at 5:45 pm . When journey on LTC is actually undertaken by buses operated by a State Roadways Corporation, the actual fare paid by the entitled type of bus shall be reimbursable. Failure to do so will entail forfeiture of the claim and no relaxation shall be permissible in this regard. 3. (c) The Leave Travel Concession advance granted by the borrowing department will be adjusted against the account of the department/office which is ultimately liable to bear the expenditure on account of the LTC availed of by the Government servant concerned and/or his family. 9. 43/5/57-Ests. The officer may be allowed as his minimum entitlement transfer Travelling Allowance under IFS Rules, 1954, as modified from time to time. Same as at (ii ) above with the exception that journeys by AC Bus will not be permissible. Part II, dated the 11th October, 1956. Rs.4,100 and above, but less than Rs.6,500. Dopt Orders: Date of Birth Change in Service Records. So far as members of his family are concerned, headquarters from which he proceeded on training will be treated as the starting point for the onward journey for the purpose of LTC. servant. PDF Department Of Personnel and Training "Instructions and Guidelines on Particulars of journey (s) for which higher class of accommodation than the one to which the Government servant is entitled, was used (Sanction No. (DPAR OM No. CCS (Conduct)-DoPT. In case of dependent Parents, the income certificates of the parents/affidavit sworn in before 1st Class Magistrate duly mentioning that the joint income of parents from all sources is less than Rs. If a Government servant is entitled to leave travel concession to home town, he can carry forward the leave travel concession to any place in India for a block of four years only if he has carried forward the leave travel concession to home town in respect of the second block of two years within the block of four years. for that block before being deputed to service in connection with the affairs of the Union. 43/1/55-Ests. On the other hand, where a couple, both being Govt. the Service Book. (17) LTC to the Central Govt. servant and the place visited/hometown, whichever is less. . 31011/1/77-Ests. servants, they could, at their option, choose to declare separate hometown and both of them may claim the concession separately under the normal provisions of CCS (LTC) Rules in respect of the members of their respective families subject to the condition that if husband or wife avails the facility as a member of the family of the other, he or she will not be entitled for claiming the concession for self independently. Actual fare by any type of public bus other than air-conditioned Bus: At prescribed rates for Auto rickshaw for journey to places not connected by rail, subject to condition that the claim shall be restricted to the bus fare by entitled class or the fare actually paid, whichever is less. 8. Service Book transfer: Service Book from the date first appointment must be kept in the custody of head office in which employee is serving and transferred with him from office to office. (iii) Whether his near relations are resident in that place. ), which provides Leave Travel Concession facilities but he/she has not preferred and will not prefer, any claim in this behalf to his/her employer; and. 8,000. 48/2/65-Ests. servants entitled to travel by First Class by rail may Travel by AC-III Tier. Extract of OM dated 23.4.1948, referred to above. The leave travel concession is admissible to the Central Govt. What is a Service Book: Service Book must be opened for every Government servant on his first entry into Government service to maintain a complete and authentic record of their service career. (ii) Where the shortest route by which the journey is required to be performed is disrupted due to accidents or other causes, the power to grant reimbursement by the actual route traveled may be exercised by the Controlling Authority, instead of by the Department of Personnel and Administrative Reforms in consultation with the Ministry of Finance (Department of Expenditure) as at present. (iii) A child who was previously below five/twelve years of age but has completed five/twelve years of age only at the time of the return journey. OM No. 1. DoPT has proposed to revise the Service Book format and wants feedback / comments within 15 days for implementation. servant and family live away from the place of duty for any reason, LTC may be allowed from the place of residence to the place of visit/hometown and back to the place of residence, subject to the condition that the claim is restricted to the rail fare by the shortest direct route between the duty station and the hometown or declared place of visit, as the case may be. (11) LTC to officers of All India Services. LTC orders permit journeys by Rajdhani/Shatabdi Express Trains. Guidelines for maintenance of Personal Files/Service Books Personal Files 3HUVRQDO OHV VKRXOG HVVHQWLDOO\ EH D FROOHFWLRQ RI DXWKHQWLFDWHG FRSLHV RI RUGHUV DQG RWKHU SDSHUV UHODWLQJ WR LPSRUWDQW HYHQWV LQ WKH RIFLDO FDUHHU RI DQ LQGLYLGXDO JRYHUQPHQW VHUYDQW 1RUPDOO\ QR PDWWHU VKRXOG EH SURFHVVHG LQ WKLV OH As already clarified at Sl. When journeys are performed by these modes and more than one State Roadways Corporation operate on the route, the lowest fare applicable on the route is reimbursable. The following types of cases are given by way of illustrations:-. [ MHA OM No. (i) Advance on account of LTC may be sanctioned by the Head of the Office instead of by the Controlling Officer. PDF No. 28020/2/2018-Estt.(C) Government of India Ministry of Personnel employees already on foreign service with Undertakings, where the concession is not available, action may be taken in consultation with the Undertakings concerned to modify suitably the terms and conditions of their deputation so as to make them eligible for the concession. (2) They shall come into force on the date of their publication in the Official Gazette. -2- III - Deletion of surname or reversion to maiden name on divorce / separation or death of the husband of female Government employee. April 10, 2016 DoPT has proposed to revise the Service Book format which will be user friendly. (1) The leave travel concession shall be admissible to persons of the categories specified in clauses ( i ) and (iii) of sub-rule (3) of Rule 1 only, if they have completed one years continuous service under the Central Government on the date of journey performed by him or his family, as the case may be, to avail of the concession. In exceptional circumstances, the Head of the Department or if the Government servant himself is the Head of the Department, the Administrative Ministry, may authorise a change in such declaration provided that such a change shall not be made more than once during the service of a Government servant. Title Details ; 1 : Relevant Portions of the Constitution of India relating to the All India Services. Situations do arise when the Govt. servant should produce railway tickets within ten days of the drawl of advance to the competent authority to show that he/she has actually utilised the amount to purchase the tickets. Rs.4,100 and above, but less than Rs.8,000. Sub : Recording of higher academic/educational qualification in the Service Record of employees recruited through RRBs. If there is any doubt regarding any of the provisions in these rules, the matter shall be referred to the Government of India in the Department of Personnel and Training, who shall decide the same. Doubts have been expressed as to whether the Special Supplementary Charges levied by the Railways for travel by Super Fast Express trains in reserved accommodation could be reimbursed in respect of journeys on Leave Travel Concession. 10. When a Central Govt. or an officer of the particular batch of promotees joins the post/service. (A), dated 16.1.1976). No request for recovery of the advance in instalments shall be entertained. In such cases mileage allowance will be admissible at the same rate as for journeys on transfer. servant does not have an adult family member. Acts & Rules | Department of Personnel & Training will be treated as temporary Government servants during the period of their deputation with the Central Government and allowed Leave Travel Concession accordingly. (iv) Rs.4,100 and above, but less than Rs.6,500. 7(1)/E.Coord./2008 Dated - 10/11/2008 Subject : Expenditure Management - Economy Measures and Rationalization of Expenditure - Guidelines related to LTC. (a) The leave travel concession to hometown shall be admissible irrespective of the distance between the headquarters of the Government servant and his hometown, once in a block of two calendar years, such as 1986-87, 1988-89 and so on. (2) If the disciplinary proceedings result in imposition of any of the penalties specified in Rule 11 of the Central Civil Services (Classification, Control and Appeal) Rules, 1965, the Government servant shall not be allowed the next two sets of the leave travel concession in addition to the sets already withheld during the pendency of the disciplinary proceedings. Such fresh declaration after approval by the Controlling Officer will be treated as the first declaration and not as a change of declaration in terms of para 1 (4) of this Ministrys Office Memorandum No.43/1/56-Estt. 1.1 A Service Book should be maintained by the Head of Office for every Government Servant (Gazetted and Non-Gazetted) holding a substantive post on a permanent establishment or officiating in a post or holding a temporary post likely to last for more than one year. 13, journeys on LTC by taxi, autorickshaw, etc. servant for safe custody; Rule 257 (3) 31011/11/85-Est. The following procedure may be followed for grant of advance for Leave Travel Concession to an officer on deputation who, immediately on reversion to his parent office, wishes to proceed on leave and to join the parent office on the expiry of such leave:-. servant not to avail of the Leave Travel Concession at all, being permitted to avail of it on some other occasion within the block period, subject to other conditions being fulfilled. However, if a Government servant has two legally wedded wives and the second marriage is with the specific permission of the Government, the second wife shall also be included in the definition of "Family". (a) Government servants not in whole-time employment; (b) persons in casual and daily rated employment; (f) local recruits in Indian Missions abroad; and. Home town as recorded in the Service Book, 7. The question has arisen whether in cases referred to above, the LTC should be allowed only from the duty station or from the place of residence of the Govt. . employees. ), The third category of officials may be allowed as his minimum entitlement transfer TA under IFS Rules, 1954, as modified from time to time. However, in cases where reservations can be made sixty days before the proposed date of the outward journey and advance is granted accordingly, the Government servant should produce the tickets within ten days of the drawal of advance, irrespective of the date of commencement of the journey. ( A) dated 7.8.65). Declaration of place of visit under Leave Travel Concession to any place in India.-. I. If the journey is actually performed by Rajdhani/Shatabdi Trains upto an enroute railway station by direct shortest route and thereafter the journey is completed in a train other than Rajdhani/Shatabdi trains, fare for both the types of trains by the entitled class would be admissible for the respective portion of journey. No. (DOPT OM No. [MHA OM No. FR 56(j) of CCS (Pension) Rules age of 50 years or on Completion of 30 years of Service: Coverage under CCS (Pension) Rules CG employees appointment before and after 01-01-2004: Consolidated Instructions on Appointment on Deputation Basis Crucial Date for Determining Age limit. (3) LTC to Central Government Employees-Travel by State Tourism Development Corporation buses-Clarification-regarding. Similarly, the children shall be eligible for the benefit in one particular block as members of the family of one of the parents only. Maintenance of Service Book Rules 2022 - EmployeesPortal LTC orders provide for journey by Rajdhani/Shatabdi Express trains where both the originating and destination stations are directly connected by these trains. Designation. (3) What is the scope of the expression "any place in India"? employees deputed to top level posts in Public Sector Undertakings. (4) Govt. In the circumstances, reimbursement of AC-3 Tier sleeper fare on trains in which chair car accommodation is not provided will not be permissible and the claim Shall be restricted only to the applicable Chair Car fare. In those Public Sector Undertakings where the concession is available the deputationist Govt. If journeys on LTC are performed by taxi or auto-rickshaw between stations connected by rail and/or bus, can the LTC claim be restricted to the bus fare? Yes. (a) In the leave application of the reverting officer, the fact that he would be availing of the Leave Travel Concession during the period of leave would have been mentioned by him. Air Economy (Y) Class by National Carriers or AC First Class by train, at their option. of Vol. (ii) The family having performed the journey to hometown have no intention of completing the return journey from hometown, provided the Government servant foregoes in writing the concession in respect of the return journey if performed by the family members at a subsequent date. In such cases, if the Govt. It has come to notice that cases of transfer of charge of an office elsewhere than at headquarters are becoming somewhat more frequent than normally. 35014/4/76-Ests. Rs. Amount of advance, if any, drawn . 135. servant under suspension cannot avail of LTC as he cannot get any leave including casual leave during the period of suspension. 31011/1/88-Ests. It is clarified that a Govt. servant combines a journey on LTC with one on transfer or tour:-. (All India Service Manual, Fifth Edition, Part I, page 233). Aktivitas Pelaksana Mutu baku Personil DC Ket Chapter XProcedure Relating to The Maintenance of Records of Service It has been decided that in a case where a Govt. Guidelines regarding maintenance of Service Books - GConnect An officer who is his own Controlling Officer for purposes of travelling allowance should make the initial or any subsequent declaration of his hometown to his next superior administrative authority for acceptance. Date.. Signature of Government servant. of the advance bill should be filled up while passing the net claim. servant. servant. Can the entitlement be determined on notional basis? When a female Govt. If the Home-town of an employee is connected by train but is not directly connected by Rajdhani/Shatabdi Express Trains. servant and the escort avail of the concession, if any, in the rail/bus fare as might be extended by Railways/State Roadways authorities in such cases. ( A) dated 9.7.91). (A), dated 11.12.1958], (6.) Entitled to reimbursement in respect of the return journey only: (i) A newly married wife coming from hometown to headquarters station or a wife who has been living long at hometown and did not avail herself of the leave travel concession in respect of the outward journey. as per rule of Education Department for eligible age to appear SSLC Examination & also which age you . Change of Home Town - What says CCS Rules The Ministry of Home Affairs have accepted this recommendation. Dopt Orders on Deputation . (12) Admissibility of LTC to Central Govt. employee will be allowed concessions as admissible to corresponding employees of the Undertaking. 2. Therefore, the husband and wife when both are Govt. (b) an officer proceeding to a tour station from hometown with proper prior permission and returns to headquarters therefrom. Those Government servants who because of the revised definition now become eligible for the leave travel concession would, however, be eligible only for the concessions commencing from the one relating to the 1958-59 block. The borrowing department may, while forwarding the leave application to the lending department for sanction, inform the latter department that in the event of leave being sanctioned, they would sanction advance to the extent admissible under, and subject to the conditions laid down in, this Ministrys Office Memorandum No. 5.Change of Hometown.- The hometown once declared and accepted by the controlling officer shall be treated as final. (MHA Letter No. Asrama (penampungan sementara) E-Service Book & HRMS for Resource Management | E-Service Book & HRMS Can claims in respect of local journeys performed by taxi, autorickshaw, etc. 7. employees and are staying together suffer from certain disadvantages inasmuch as they have to declare common hometown and only one of them can claim the benefit of LTC.
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